Staff Meeting 11/9 Gmail tips, Google Keep & New Laptops

Create a calendar event from an email:

1. Open the message. 
2. Click the More drop-down menu. 
3. Select Create event from the menu that has shown. 
4. Edit and enter details as needed manually. 
5. Click SAVE. 

 Create a Task from an email:

1. Open the message. 
2. Click the More drop-down menu. 
3. Select Add to Tasks from the menu that has shown. 

Google Keep

New Lenovo Yoga Laptops

Staff Meeting 11/9 Gmail tips, Google Keep & New Laptops

Create a calendar event from an email:

1. Open the message. 
2. Click the More drop-down menu. 
3. Select Create event from the menu that has shown. 
4. Edit and enter details as needed manually. 
5. Click SAVE. 

 Create a Task from an email:

1. Open the message. 
2. Click the More drop-down menu. 
3. Select Add to Tasks from the menu that has shown. 

Google Keep

New Lenovo Yoga Laptops

Contact Groups - Gmail

Create a contact group in Gmail to easily send out emails and share google docs to groups of people.

Create a contact group:

1. On the top left of your email screen click the word Mail and change it to Contacts.
2. Under Contacts you find New Group.
3. Give the group a name.
4. The group is then listed under Contacts, click the group.
5. Click the Add People Button. 
6. Type or paste email addresses.  (Use a comma or semicolon to separate emails.)
7. Click Add.

When composing an email, simply start typing the name of your group in the To: field!

Get a list of parent/student emails from PowerTeacher to copy and paste into a Group:

1. Sign into PowerTeacher.
2. Click the Backpack next to the class you want to create a group for.
3. Click Email Addresses in the top left corner of the screen.
4. Select the students/parents.
5. Click Build List. (You can leave the delimiter type set to Existing.)
6. Copy the list from the box.
7. Find/Create the group you want to add the list to in your Contacts (See above).
8. Click the Add People Button. 
9. Ctrl+V  to paste the email addresses. 
10. Click Add.

For more detailed directions on how to group and sort contacts please visit Google's Gmail Support

Gmail Tricks!

Get to Know Your Gmail Settings!

Desktop Notifications!
Have a notification Pop-Up when you receive a new email!
In Gmail, go to Settings and scroll down to see your desktop notification options!

More than just a Yellow Star!

Instead yellow starring a message, why not give it a blue star or an exclamation point?

Then the more time you click the blank star next to a message, the more icon option you will get!

Jazz Up Your Email Signature

Visit the Chrome Store and install the WiseStamp extension so you can design a fancy email signature for GMail!  Here's My new Signature!

You can create multiple signatures... maybe one for parents/colleagues and a different one for students? When you Compose a new email there will be a wise stamp button at the bottom that allows you to easily switch between signatures!

Go To to the Chrome Store

Search for WiseStamp and click Add To Chrome or Free+


A WiseStamp icon will appear on the right of your address bar.  Click edit WiseStamp and start creating!

September Tips

Here are 3 quick tips about Google calendars.


1.  Calendar Shortcuts.
Click C to create a new event!
Find more shortcuts at https://support.google.com/calendar/answer/37034?hl=en

2.. Find other people's calendars or  other calendars.














3.  Add an event to your calendar from your email.

Gmail Contact Groups

 Here are two of the ways to create and manage Contact Groups in Gmail!

Here are two ways to send an email to a group.

To handpick who in a group you want to email…

1. 1.    Go To Your Contacts
2. 2.    Click the group you want to send an email to.
3. 3.    Check the names of the people you want, or select all.
4. Click the Email button.

OR

To email the whole group… 

1. 1.    Go to your inbox.
2. 2.    Click Compose
3. 3.    Start typing the name of a group you created.
4. Choose that Group.

For more info Gmail on contacts, please visit https://support.google.com/mail/topic/1669028?hl=en&ref_topic=1669024

Organizing Your Gmail

Is your Gmail inbox overwhelming you a bit? Organize your email by creating Labels!

Gmail doesn't use folders, it uses Labels.  Labels are different from folders in that 1 email can have multiple labels.  If you use folders, 1 email could not be physically (or digitally) in two folders at the same time.

Your labels are on the left of your screen.  Click More Labels and scroll down to find the Create and Manage features.
















Use the drop down arrow next to a Label to customize a Label's color.

Physically click and drag emails from your inbox into a label or use the Move To  button to  mark emails under multiple labels.

Archiving emails removes it from your inbox, but keeps it in Gmail with out putting it under a label.  You can see archived email by clicking All Mail.

Great Gmail and Google Drive Tutorials!

3 Quick Gmail Tips

Sending and receiving email in Gmail is a bit different than Outlook.  Here are 3 quick tips to make your Gmail experience more enjoyable.

1.  Formatting email
Click the underlined A at the bottom of your email screen to find formatting options.

Click the plus sign to add attachments, hyperlinks, anything in your Google Drive, etc.

2.  Display missing pictures
Gmail prevents pictures in emails from automatically showing up in order to reduce the risk of viruses and help your email load quickly.  If you want to see pictures, click "Display images below" at the top of the email you are reading.

3.  Display hidden content
Gmail condenses your view for emails you reply to or forward.  Sometimes you can't see the signature you created and you might want to double check it is there.  Just click this button at the bottom of your open email. 

Gmail - Star Vs. Important

Gmail has two built in ways to flag your emails, Stars and Important Tags.  Here's the difference.





Want a more detailed explanation of your Gmail Inbox?  Watch this video, it's worth the 12 minutes!